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College Approval to Serve Food

GETTING APPROVAL TO SERVE FOOD AT AN EVENT:

Approval from the college controller is required any time food is purchased for students using university funds. This approval is separate from the university’s event approval form you are required to fill out for club activities. Both forms ask about food, but the event form is for Risk Management and is concerned with potential health or safety issues related to serving food. The food approval is financial in nature and insures that university funds are being used for a legitimate purpose. Although they both ask about food, the event approval and food approval serve different purposes, and both are required.

Food approvals need to be submitted at least one week prior to your event. You can submit a food approval using the form found at this link: Food Approval for Student Event – Fill out form

You will receive an email notification letting you know when your request has been approved.

PURCHASING FOOD FOR YOUR EVENT:

  1. After you submit this information, we’ll send a request to the college controller and let you know once it’s been approved.
  2. Once approval has been received, you may go to the front desk to check out a card.
    (Note: If you’re purchasing on campus—Food to Go, BYU Store, BYU Catering, etc.—ask for a campus card. For off-campus purchases, request a credit card.)
  3. Work with a secretary to complete the credit card usage spreadsheet.
  4. Leave your driver’s license or student ID as collateral.
  5. We only have one credit card shared among multiple users, so please return it as soon as you’ve completed your purchase. The card cannot be kept overnight.
  6. After your purchase, return the card along with an itemized receipt. Your ID will be returned once the receipt is submitted.

Please note that the office staff will not give you a credit card to purchase food if you have not first submitted a food approval request.